Procurement Specialist/Buyer

Job Title: Procurement Specialist

Job Number: 35188

Location: San Diego, CA

Job Description

Salary – $76-93K
We are seeking a highly skilled and detail-oriented Procurement Specialist to join our team. This role is critical in managing the procurement of biotech materials and services, ensuring the timely and cost-effective acquisition of quality supplies that meet the organization's requirements

Responsibilities

• Procurement Management: 
  • Manage the end-to-end procurement process for materials, equipment, and services.
  • Assist in developing and implementing procurement strategies.
  • Establishes and maintains vendor relationships and monitors OTIF (On time, In Full).
  • Negotiate contracts, terms, and pricing with vendors to secure advantageous deals.
  • Utilize and assist with the implementation of “e-tools” (ERP etc.) to help drive the program.
  • Prepare and issue purchase orders and change notices.
• Vendor Relations:
  • Evaluate and select suppliers, pricing, cost-effectiveness, and availability of materials and commodities.
  • Conduct regular supplier performance reviews and audits to ensure compliance with contractual terms and quality standards.
  • Address any supplier issues and work to resolve them promptly.
• Inventory Management:
  • Monitor inventory levels to ensure adequate supply without overstocking.
  • Coordinate with the warehouse and logistics teams to manage inventory efficiently.
  • Implement and manage a system for tracking inventory and procurement activities.
• Compliance and Documentation:
  • Ensure all procurement activities comply with company policies and regulatory requirements.
  • Maintain accurate records of purchases, contracts, and agreements.
  • Prepare reports on procurement activities, costs, and supplier performance.
• Budget Management:
  • Work within budgetary constraints to achieve cost savings.
  • Monitor and report on expenditures to ensure compliance with the budget.
  • Identify opportunities for cost reduction and process improvement.
• Collaboration:
  • Collaborate with cross-functional teams to understand procurement needs and ensure alignment with business goals.
  • Participate in cross-functional teams to support project goals and initiatives.

Required Skills

Qualifications:

• Bachelor’s degree in Life Sciences, Business, Supply Chain Management, or a related field. An advanced degree is a plus.
• Minimum of 1-2 years of experience in procurement within the biotech, pharmaceutical, or life sciences industries.
• Strong knowledge of biotech materials, equipment, and supplier base.
• Strong negotiation skills, contract management skills, and experience in managing supplier relationships.
• Excellent organizational, analytical, and problem-solving skills.
• Proficient in procurement software and tools.
• Advanced proficiency in Microsoft Excel, including data analysis, pivot tables, and complex formulas.
• Strong communication skills, both written and verbal.
• Ability to work in a fast-paced, dynamic environment.
• Ability to work independently and as part of a team.
• Familiarity with regulatory requirements and quality standards in the biotech industry.
• Ability to communicate, receive, and understand instructions regarding duties to be performed.
• Team player who is accountable for the team's success in delivering business targets and takes responsibility for decisions and outcomes.
• Ability to communicate well and work with others.

Preferred Qualifications:

• Certification in Procurement or Supply Chain Management (e.g., CPIM, CSCP, CPSM).
• Experience with ERP systems and procurement software.