1-617-500-6690 [email protected]

Job Title: Executive Assistant

Job Number: 31419

Location: Cambridge, MA

Job Description

The ideal candidate will leverage a broad range of skills with a high degree of professionalism, initiative and collaboration, and enjoy working within a dynamic start-up environment. If you are seeking a role with ample opportunity to grow and develop your skills, we encourage you to apply!

Responsibilities

  • Provide day-to-day administrative support to the CEO and Leadership Team, including but not limited to: 
    • Travel support: Book and coordinate domestic and international travel arrangements for team members including air, hotel, car, etc. 
    • Proactive calendar management: Manage calendars, meetings and schedules, resolving scheduling conflicts as they arise 
    • Event scheduling: Coordinate logistics and scheduling of internal & external meetings, as well as special events, including conferences, off-site meetings, and company outings/team building
    • Expense reporting and processing: Create, prepare and submit expense reports 
  • Provide logistics and scheduling support for candidate recruiting and interviews  
  • Manage and oversee multiple aspects of office operations, including the company’s transition into initial office and lab space 
    • Serve as a steward of the organization by applying a thorough knowledge of company policies and procedures
    • Cultivate and champion an office environment that embodies the company’s culture & values  
    • Coordinate onboarding for new hires, ensuring IT set up, equipment required, software access, etc.
  • Communicate with internal and external stakeholders with professionalism, accuracy and speed.
    • Assist CEO in preparation of materials for meetings and special events  
    • Serve as a liaison to the Board of Directors and Leadership Team

Required Skills

  • Bachelor’s degree preferred
  • Prior experience supporting C-level executives in a high growth, fast-paced environment
  • Previous experience in biotechnology industry is preferred but not required
  • Excellent written and oral communication skills
  • Exceptional organizational and analytical skills that reflect ability to perform and prioritize multiple tasks with attention to detail
  • Strong proficiency in Microsoft Office Suite
  • Possess a high degree of poise, judgment, discretion, empathy and professionalism
  • Ability to think strategically in order to improve current processes
  • Handle sensitive information with confidentiality and utmost integrity
  • Eagerness to assume additional responsibility and learn new skills

 

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