Executive Assistant

Job Title: Executive Assistant

Job Number: 31419

Location: Cambridge, MA

Job Description

The ideal candidate will leverage a broad range of skills with a high degree of professionalism, initiative and collaboration, and enjoy working within a dynamic start-up environment. If you are seeking a role with ample opportunity to grow and develop your skills, we encourage you to apply!

Responsibilities

• Provide day-to-day administrative support to the CEO and Leadership Team, including but not limited to: 
  • Travel support: Book and coordinate domestic and international travel arrangements for team members including air, hotel, car, etc. 
  • Proactive calendar management: Manage calendars, meetings and schedules, resolving scheduling conflicts as they arise 
  • Event scheduling: Coordinate logistics and scheduling of internal & external meetings, as well as special events, including conferences, off-site meetings, and company outings/team building
  • Expense reporting and processing: Create, prepare and submit expense reports 
• Provide logistics and scheduling support for candidate recruiting and interviews  
• Manage and oversee multiple aspects of office operations, including the company’s transition into initial office and lab space 
  • Serve as a steward of the organization by applying a thorough knowledge of company policies and procedures
  • Cultivate and champion an office environment that embodies the company’s culture & values  
  • Coordinate onboarding for new hires, ensuring IT set up, equipment required, software access, etc.
• Communicate with internal and external stakeholders with professionalism, accuracy and speed.
  • Assist CEO in preparation of materials for meetings and special events  
  • Serve as a liaison to the Board of Directors and Leadership Team

Required Skills

• Bachelor’s degree preferred
• Prior experience supporting C-level executives in a high growth, fast-paced environment
• Previous experience in biotechnology industry is preferred but not required
• Excellent written and oral communication skills
• Exceptional organizational and analytical skills that reflect ability to perform and prioritize multiple tasks with attention to detail
• Strong proficiency in Microsoft Office Suite
• Possess a high degree of poise, judgment, discretion, empathy and professionalism
• Ability to think strategically in order to improve current processes
• Handle sensitive information with confidentiality and utmost integrity
• Eagerness to assume additional responsibility and learn new skills