Executive Assistant

Job Title: Executive Assistant

Job Number: 24751

Location: Boston, MA

Job Description

The Executive Assistant will be a key member of the team to ensure the executives’ demanding schedules, conflicting priorities and communication are managed effectively.  The EA will be resourceful, proactive and exceedingly well organized and enjoy the administrative challenges of a growing company.  

Responsibilities

• Support various executives with calendar management, prioritizing commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses).

• Interact with internal stakeholders on meeting logistics, travel, dinners and plan meetings and prepare materials; create presentations, meeting agendas, meeting minutes and materials as needed.

• Work closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• Represents executives in interactions with both internal and external stakeholders on a daily basis, operating with efficiency, enthusiasm, and professionalism.

• Manage projects and conduct research to support projects and/or provide background for senior leaders’ decision-making.

• Manage and treat highly confidential information professionally and in accordance with expectations of executives.

Required Skills

• Prior Executive Assistant experience working in a high-growth and fast-paced environment.

• Bachelor’s degree preferred with 6+ years related experience.

• Ability to thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful and efficient.

• Enthusiastic, positive with a willingness to grow and learn to understand the business and develop skills.

• Superior organizational, administrative, analytical skills and exceptional attention to detail.

• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands, in order to meet deadlines.

• Ability to manage the activities and schedules of multiple senior leaders with little or no supervision and maintain strict confidentiality.

• Skilled at exhibiting patience, respect and grace under pressure.

• Critical thinker who is proactive.

• Team player, who fosters collaboration.

• Strong verbal and written communication skills.

• Experience in the biotech or pharmaceutical industry a plus.

• Advanced proficiency in MS Word, PowerPoint and Excel.