• Full Time (Salaried)
  • Boston, MA

Morphosys

Job Title: Executive Assistant/Office Manager

Job Number: 21697

Location: Boston, MA

Job Description

Responsibilities

This is an exciting opportunity to become part of MorphoSys US Inc. as we prepare for growth, move into a new building, and launch our first oncology product. If you are someone who enjoys the administrative challenges and opportunities of a growing biopharmaceutical company, this is the job for you!

Required Skills

General Accountabilities

  • Provide administrative support      to the US President and team, including calendar management, inter-office      communications, travel arrangements and expense management.
  • Maintain office      services by organizing office operations and procedures; preparing      payroll, controlling correspondence; designing filing systems; reviewing      and approving supply requisitions; assigning and monitoring clerical functions.
  • Maintain office      efficiency by planning and implementing office systems, layouts and      equipment procurement.
  • Plan, coordinate, and manage onsite      and offsite company meetings and events (including selecting venues, negotiating contracts, managing budgets, developing      agendas, working with IT support to set-up video and conference      calls, coordinating travel, and meals).
  • Serve as the point person for visitors      and customers, including invitation, greeting, and assistance with      logistical details.
  • Assist      with vendor management – open POs, negotiate contracts, and process      invoices for payment.
  • Work closely and      effectively with the leadership team to keep them well informed of      upcoming commitments and responsibilities, following up appropriately.
  • Keep databases      up-to-date: intranet, SharePoint, organization charts and email      distribution lists.
  • Act as a resource      for all employees, maintaining current knowledge of US policies, processes      and procedures.
  • Represents      executive(s) in interactions with both internal and external stakeholders      on a daily basis, operating with efficiency, enthusiasm, and      professionalism.
  • Maintain filing      systems to ensure proper and timely handling of correspondence, documents,      materials, and records.
  • Assist with onboarding of new      hires, vendors, and contractors.
  • Manage confidential information      professionally and in accordance with the expectations of senior leaders.

Job Qualifications

  • The ideal candidate should possess a college degree with a minimum of 5 years of experience in a professional, high growth company environment.
  • Strong communication skills, with a command of verbal and written English, and an ability to write and proofread email messages and other documents.
  • Superior organizational, administrative, analytical skills and exceptional attention to detail required. A tenacious yet flexible problem-solver with an ability to manage complex tasks, prioritize competing demands and meet deadlines.
  • Skilled at exhibiting patience, respect, and grace under pressure.
  • Critical thinker who is proactive, collaborative and a team player.
  • Experience in the biotech or pharmaceutical industry preferred.
  • Experience supporting C-level executives preferred.

 

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