Company:  Confidential

Job Title: Administrative Assistant

Job Number: 34970

Location: San Diego County, CA

Job Description

The Administrative Assistant will be responsible for providing administrative support to multiple team members and departments in a fast-paced environment.

Responsibilities

Responsibilities:

  • Manages all administrative and office duties/activities including but not limited to:
    • Greeting guests and managing incoming and outgoing calls 
    • Monitoring and managing office budget
    • Coordinating and routing mail and deliveries
    • Ability to lift up to 20 lbs 
    • Managing and ordering office supplies 
    • Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
  • Manages and coordinates scheduling of appointments for executives
  • Coordinates travel plans and submits expense reports when needed for executives
  • Manages and coordinates logistics for on/off-site meetings, events and conferences
  • Compiles and distributes information to appropriate parties as needed
  • Compiles, collates, assembles meeting/presentation materials
  • Produces professional quality reports, letters, presentations, and other documents
  • Assist in event planning as needed
  • Performs other duties as assigned

Required Skills

Requirements:

  • BA/BS degree preferred
  • 2+ years of administrative experience 
  • Thorough understanding of office management procedures
  • Highly skilled and proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
  • Excellent communication, interpersonal and organizational skills required
  • Strong problem-solving abilities
  • Ability to multitask, manage priorities, and ensure timely execution of deliverables
  • Ability to handle sensitive company information in a confidential and professional manner 
  • Ability to work well in a dynamic, results oriented and cross-functional team environment

 

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