Company:  Confidential

Job Title: Administrative Assistant

Job Number: 80256

Location: San Diego County, US

Job Description

The Administrative Assistant will be responsible for providing administrative support to multiple team members and departments in a fast-paced environment.


Responsibilities: * Manages all administrative and office duties/activities including but not limited to: * Greeting guests and managing incoming and outgoing calls  * Monitoring and managing office budget * Coordinating and routing mail and deliveries * Ability to lift up to 20 lbs  * Managing and ordering office supplies  * Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.) * Manages and coordinates scheduling of appointments for executives * Coordinates travel plans and submits expense reports when needed for executives * Manages and coordinates logistics for on/off-site meetings, events and conferences * Compiles and distributes information to appropriate parties as needed * Compiles, collates, assembles meeting/presentation materials * Produces professional quality reports, letters, presentations, and other documents * Assist in event planning as needed * Performs other duties as assigned

Required Skills

Requirements: * BA/BS degree preferred * 2+ years of administrative experience  * Thorough understanding of office management procedures * Highly skilled and proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology * Excellent communication, interpersonal and organizational skills required * Strong problem-solving abilities * Ability to multitask, manage priorities, and ensure timely execution of deliverables * Ability to handle sensitive company information in a confidential and professional manner  * Ability to work well in a dynamic, results oriented and cross-functional team environment

Application Deadline: 2024-07-08


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